In this section is a list of areas that a digitization program manager may need to make institutional policies for. It is left blank so it can be filled in as part of the planning stages of a digitization program, or as part of a revamp of an existing program. The particulars of each list item are not discussed in the checklist, but can be found in discussions elsewhere in this document. Consultation within an institution is often required, as many of these policies have impacts well outside the digitization team.
Please print the below sheets to help manage your Digitization Program:
Material Handling
| Handling Procedure | Collections Allowed | Collections Disallowed | Notes / Limits |
| Gloved Hands | |||
| Ungloved Hands | |||
| Vacuum Tables | |||
| Contact Scanning – PSI Limited
(aka PSI Controlled Contact) |
|||
| Contact Scanning – No PSI Limit
(aka Uncontrolled Contact) |
|||
| Contact Scanning – Restraining Belt | |||
| Contact Scanning – Restraining Bar | |||
| Bound Material – Disbind | |||
| Bound Material – Open 180 degrees | |||
| Bound Material – Open 100 degree | |||
| Exposure to Daylite (5 min) | |||
| Exposure to Daylite (30 min) | |||
| Exposure to Low Heat | |||
| Exposure to High Heat |
Imaging Quality Guidelines
| Quality Level | Metrics Used (circle one) | Relevant Collections | Exceptions & Notes |
| Preservation | FADGI 4 METAMORFOZE Strict |
||
| Below Preservation | FADGI 3
FADGI 2 FADGI 1 METAMORFOZE Light METAMORFOZE Extra-Light |
PDO Checklist
| The Digital Object… | Circle One |
| has been validated (by e.g. Golden Thread) to contain FADGI 4-Star Image Quality | Yes / No |
| has been validated (by e.g. JHOVE) to contain well-formed and valid data in a format widely acknowledged as preservation friendly (e.g. TIFF) | Yes / No |
| has metadata to accurately link to the real world object it represents | Yes / No |
| has metadata to aid in the discovery of the digital object within the collection | Yes / No |
| has metadata to provide sufficient context to aid the understanding of the object it describes | Yes / No |
Roles
| Role Name
Per this Document |
Role
Alternative Terms |
Individuals Assigned to These Roles |
| Project Manager | Program Administrator | |
| Technical Manager | Lead Technician
Technical Lead Technical Planner |
|
| Technician | High-Level User
Power User Skilled Operator |
|
| Operator | Student Worker
Temp Labor Volunteers |
|
| Assistants | Runner
Production Assistant Extra set of Hands |
Collection Prioritization, ROI Assignment
| Collection 1 | Collection 2 | Collection 3 | Collection 4 | Collection 5 | ||
| Collection Name | ||||||
| V
A L U E |
Uniqueness | |||||
| Research Value | ||||||
| Provenance
Donor Value Obligation |
||||||
| Copyright Status
Use Allowances |
||||||
| Public Value | ||||||
| Relevance to Core Mission | ||||||
| Temporal Relevance | ||||||
| Political Factors | ||||||
| Current Physical State, Risk of Degradation | ||||||
| I
N V E S T M E N T |
Material Handling
Restrictions |
|||||
| Location of Collection | ||||||
| Suitability to Today’s Digitization Technology | ||||||
| Current State of Preparedness | ||||||
| Return on Investment |
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